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Modify an Employee Record

Complete the following procedure to modify an existing employee record.

Note: This procedure selects an existing employee from the employee database for review and maintenance of the employee's record. To add a new employee to the database, refer to Create an Employee Record.

1. Navigate to a blank Employee Information for (employee) screen.

   1. Log In to the Data Center Application to display the Data Center ribbon menu.

   2. Select an Employee.

      

   3. If needed, select Employee > Employee Information and Edit from the main menu to display the employee's Employee Information for (employee) screen.

   

2. Enter/edit Employee information on the screen.

   Note: Required fields and settings are displayed with red borders.

   First	Enter the employee's first name.
   Middle	Enter the employee's middle name.
   Last	Enter the employee's last name.
   Birth Date	Enter the employee's birth date (mm/dd/yyyy) or Select a Date with the calendar button.
   Title	Enter the employee's title.
   Date of Hire	Enter the employee's hiring date (mm/dd/yyyy) or Select a Date with the calendar button.
   SSN	Enter the employee's Social Security number.
   Is Terminated	Check the box if the employee has been terminated.
   Addresses	If an address record is not needed, click its Close (red X) button to close it. If an additional address record is needed, click the Add (green +) button to open it.
   	Preferred	If this address record is the preferred method of contact, check the checkbox.
   	Type	Select the appropriate value from the drop-down menu.
   	Address 1	Enter the first line of the street address.
   	Address 2	Enter the second line of the street address (if applicable).
   	City	Enter the city.
   	State	Enter the two-letter abbreviation for the state.
   	Zip	Enter the ZIP code.
   Phones	If a phone record is not needed, click its Close (red X) button to close it. If an additional phone record is needed, click the Add (green +) button to open it.
   	Preferred	If this phone record is the preferred method of contact, check the checkbox.
   	Type	Select the appropriate value from the drop-down menu.
   	Voice	If this phone number can receive voice calls, check the checkbox.
   	Text	If this phone number can receive text messages, check the checkbox.
   	Phone Number	Enter the entire (xxx-xxx-xxxx) phone number.
   Emails	If an email record is not needed, click its Close (red X) button to close it. If an additional email record is needed, click the Add (green +) button to open it.
   	Preferred	If this email record is the preferred method of contact, check the checkbox.
   	Type	Select the appropriate value from the drop-down menu.
   	Email Address	Enter the entire email address.

3. Click the Submit Changes button to display a Record Saved confirmation note under the button.
4. Click the tab's Close button to close the screen.