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Document a Firearm Trade

1. Navigate to the Firearm Trade screen.

   1. Log In to the Data Center Application to display the Data Center ribbon menu.

      

   2. Select Firearms > Transactions > Trade from the main menu to display the Firearm Trade screen.

   

2. Complete this procedure to add buyer information:
   1. Click the Select Buyer button to display the Customer Look-up window.

   2. Select or Add a Customer.

      Note: Be sure all customer information is correct. Incorrect customer information may create errors in the Bound Book.

3. Complete this procedure if the transaction requires a transfer agent:
   1. Click the Transfer Agent button to display the Transfer Agent Look-up window.
   2. Select a Transfer Agent.

4. Complete the following procedures as appropriate to add outgoing firearm information:

   Add an Outgoing Firearm	Click the Add Outgoing button to display the Firearm Inventory window. Select a Firearm from the Firearm Inventory Window. (Repeat steps as needed to add additional firearms.)
   Edit an Outgoing Firearm's Price	Click the firearm's Edit button to display a new price entry window. Enter a new price in the field. Click the OK button to display the updated price on the screen.
   Remove an Outgoing Firearm from the Screen	Click the firearm's Delete button to remove it from the screen.

5. Complete the following procedures as appropriate to add incoming firearm information:

   Add an Incoming Firearm	Click the Add Incoming button to display the Firearm Description window. Describe a Firearm. (Repeat steps as needed to add additional firearms.)
   Edit an Incoming Firearm's Description	Click the firearm's Edit button to display its Firearm Description window. Describe a Firearm as needed.
   Remove an Incoming Firearm from the Screen	Click the firearm's Delete button to remove it from the screen.

6. Complete the remaining fields:

   1. Enter the transaction date (mm/dd/yyyy) or Select a Date with the calendar button in the Set Date field.

      Note: This is the date of the transaction, not the date of the disposition.

   2. Enter the NICS approval code in the NICS Approval Code field.
   3. Enter the transaction serial number in the Transaction Serial Number field.
   4. If needed, enter incoming firearm notes in the Additional Information field.
   5. If needed, enter outgoing firearm notes in the Outgoing Notes field.

   6. If the transaction occurred at a gun show, select the gun show from the Gun Show drop-down field.

      Note: If the gun show is not available in the drop-down, create it before completing this firearm transaction. Refer to Manage Gun Show Information for more information.

7. Click the Submit button to send the transaction to the customer's Current record in the Register application for processing and payments.