Open topic with navigation

Describe a Firearm

1. Navigate to the Firearm Description window.

   1. Log In to the Data Center Application to display the Data Center ribbon menu.

   2. Complete one of the following procedures as appropriate to display the Firearm Description window.

      • Identify a firearm on the Receiving Details screen during the receiving process.
      • Click a firearm's Edit button on the Firearms tab during the receiving process.
      • Click the Add Incoming button or an added firearm's Edit button on the Firearm Purchase screen when documenting a firearm purchase.
      • Click the Add Incoming button or an added incoming firearm's Edit button on the Firearm Trade screen when documenting a firearm trade.
      • Click the Add Transfer button or an added incoming firearm's Edit button on the Transfer In screen when documenting an incoming firearm transfer.
      • Click the Add Incoming button or an added incoming firearm's Edit button on the Inbound Consignment screen when documenting an inbound firearm consignment.
      • Click the Add Gun button on the New Gunsmithing Work Order screen when creating a gunsmithing work order.
      • Click a firearm's Edit button on the Firearm Inventory Aging screen when reviewing the Firearm Inventory Aging report.
      • Click a firearm's Edit button on the Firearm Inventory With Costs screen when reviewing the Firearm Inventory With Costs report.

   

2. Enter/edit Firearm information in the window as needed.

   Note: Required fields and settings are displayed with red borders. Depending on the situation, some fields may not be present.

   UPC	Select the firearm's UPC code from the drop-down menu.
   Manufacturer	Select a manufacturer from the drop-down. If the manufacturer is not listed in the drop-down, enter the manufacturer's name in the field to record it for this firearm and add it to the drop-down for selection in the future.
   Manufacturer #	Enter the manufacturer's stock order number for the firearm.
   Importer	Select an importer (or "NONE" if applicable) from the drop-down. If the importer is not listed in the drop-down, enter the importer's name in the field to record it for this firearm and add it to the drop-down for selection in the future.
   Model	Note: Be sure to complete the Manufacturer field before selecting or entering a model: The drop-down only displays models associated with the selected manufacturer, and a manually entered model will be associated with the selected manufacturer in the future. Select a model from the drop-down. If the model is not listed in the drop-down, enter the model in the field to record it for this firearm and add it to the drop-down for selection in the future.
   Serial Number(s)	Enter (or scan) the firearm's serial number. To record multiples of the same firearm, press the Enter key between entries/scans of individual serial numbers.
   Consignment Fee	Select Fixed or Percentage to determine how the consignment fee is calculated.
   Amount	If the selected Consignment Fee is Fixed, enter a fixed amount with no dollar sign and two decimal places (0.00) in the Amount field. If the selected Consignment Fee is Percentage, enter the percentage amount in the form of a decimal (.2 instead of 20%) in the Percentage field.
   Barrel Length	Enter a numeric value (e.g., 4.48, 18.5) for the barrel length.
   Gauge/Caliber	Enter an alpha-numeric expression (e.g., 9mm, 12GA) for the gauge/caliber.
   Type of Firearm	Select the firearm type from the drop-down. Note: This selection determines which Bound Book (NFA or Non-NFA) will contain the firearm's record.
   Description	Enter a description that summarizes the firearm's recorded specifications or provides additional information about the firearm.
   New/Used	Select an option ("New" or "Used") from the drop-down. Note: Select Used for all consignments.
   Condition	Enter a description of the firearm's condition.
   Minimum Amount	Enter the minimum amount for which the firearm may be sold.
   Inventory Number	The system automatically populates this field.
   Cost	Enter the firearm's cost. Note: If needed, the cost can be edited in the Bound Book later.
   Sales Price	Enter the price for the firearm. Note: If no price is entered, a price will have to be entered at the time of sale.
   Location	Enter the firearm's physical location in the store/warehouse.
   3310-12 Firearm	Check the box if the firearm should be included in 3310-12 calculations and reports.

3. Click the Submit button.