April 2016
This document provides a series of procedures to complete when installing QuickBooks accounting software to prepare it for integration with the AXIS system's Accounting module.
Note: This overview documents the setup of a new Company Profile. It is not intended for management of an existing profile.
The AXIS system's Accounting module links accounting information in the AXIS software with a third party accounting program (i.e., QuickBooks).
Consider the following before installing and setting up QuickBooks software:
Complete the following procedures to prepare QuickBooks software to work the AXIS system's Accounting module.
Begin the QuickBooks installation process to display the Let’s get your business set up quickly! page.
Click the Express Start button to display the Tell us about your business page.
Complete either of the following to populate the Industry field:
Click the Help me choose option to display the Select Your Industry window.
Complete either of the following:
Click an industry in the Industry list to select it and display the associated accounts in the Accounts list.
Note: The software automatically includes these accounts in the Company Profile.
Note: The General Product-based Business industry represents an appropriate selection for most retailers.
Complete either of the following to populate the Company Type field:
Click the Help me choose option to display the Select Your Company Type window.
Click the corresponding button(s) to select the appropriate company type.
Click the Continue button to display the Enter your business contact information page.
Complete the fields on the page to activate the Create Company File button.
Note: The ZIP and Phone fields are required to activate the button, but all fields should be completed if possible.
Complete the following procedure to set up accounts in the Quick Books software.
Open the QuickBooks application to display the Home window.
Click the Chart of Accounts button to display the Chart of Accounts window.
Complete the following procedure to create an account.
Note: Refer to Required Account Types for information on the types and names of accounts to be created.
Select New from the Account button's drop-down menu (or press Ctrl+N) to display the Add New Account: Choose Account Type window.
Click the corresponding button (and select from the drop-down if necessary) to select the desired account type and display information about it in the description field.
Click the Continue button to display the Add New Account window.
When all required accounts have been created,
The Accounting module uses a predetermined set of accounts, each of which has a specific name and represents a particular type (e.g., liability, expense, etc.) of account. Accounts may be created and named as desired in the Quick Books software, but each will need to be linked to a corresponding Accounting module account.
Consider the following suggested account name/type combinations when setting up accounts in the Quick Books software:
AXIS Account Name |
Account Type |
Suggested QuickBooks Account Name |
WORK ORDER DEPOSIT |
LIABILITY |
WORK ORDER DEPOSIT |
LAYAWAY |
LIABILITY |
LAYAWAY |
SPECIAL ORDER DEPOSIT |
LIABILITY |
SPECIAL ORDER DEPOSIT |
GIFT CARD LIABILITY |
LIABILITY |
GIFT CARD LIABILITY |
DEPOSIT LIABILITY |
LIABILITY |
DEPOSIT LIABILITY |
SALES TAX ACCOUNTS |
LIABILITY |
SALES TAX ACCOUNTS |
AMEX |
ASSET |
AMEX |
CASH |
ASSET |
CASH |
CHECK |
ASSET |
CHECK |
CREDIT |
ASSET |
CREDIT |
DEBIT |
ASSET |
DEBIT |
DISC |
ASSET |
DISC |
MC |
ASSET |
MC |
MONEY ORDER |
ASSET |
MONEY ORDER |
PREPAID |
ASSET |
PREPAID |
VISA |
ASSET |
VISA |
(CUSTOM TENDERS) |
ASSET |
(CUSTOMER TENDERS) |
HOUSE ACCOUNT |
ASSET |
HOUSE ACCOUNT |
ADJUSTMENT ACCOUNT |
ASSET |
ADJUSTMENT ACCOUNT |
INVENTORY ACCOUNTS |
ASSET |
INVENTORY ACCOUNTS |
PAID OUT |
EXPENSE |
PAID OUT |
SHIPPING ACCOUNT |
EXPENSE |
SHIPPING ACCOUNT |
DISCOUNT ACCOUNT |
EXPENSE |
DISCOUNT ACCOUNT |
COGS ACCOUNTS |
COST OF GOODS SOLD |
COGS ACCOUNTS |
SALES ACCOUNTS |
INCOME |
SALES ACCOUNTS |
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