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AP Postings screen

The AP Postings screen allows the user to post accounts payable invoices directly to a linked accounting software program (i.e., QuickBooks) and to export daily postings to an Excel file for use with linked or unlinked accounting programs.

Use the AP Postings screen

1. If the screen will be used to post to linked accounting software (i.e., QuickBooks), complete the following procedure before continuing:

   Note: If the screen will be used to export to an Excel file (or the store's Accounting Package Type is set to "None"), skip this procedure and proceed directly to the next step.

   1. Close the Data Center Application and make sure all users are logged out of the accounting (i.e., QuickBooks) application.

   2. Log in to the accounting (i.e., QuickBooks) application with Administrator rights.

2. Log In to the Data Center Application to display the Data Center Ribbon Menu.

3. 

   Select Accounting > AP Postings from the ribbon menu to display theAP Postings screen.

4. Complete the desired procedure(s) with onscreen features.

   Search field	Enter a search term (string of characters) to display only invoices containing that string in the list.
   Vendor drop-down	Select a vendor from the drop-down to display only invoices from the selected vendor in the list.
   Type drop-down	Select a type (status) from the drop-down to display only invoices having that type (status) in the list.
   Date Range fields	Enter a starting and ending date to display only invoices from the defined time frame in the list.
   Submit button	Click the Submit button to activate the selected list restrictions (Search, Vendor, Type, and Date Range).
   Preview button	Click an invoice's Preview button to view a preview of the invoice in a separate window.
   Post button	Click an invoice's Post button to post the invoice to the accounting software.
   Lock button	Click an invoice's Lock button to prevent it from being posted to the accounting software. Click the invoice's Unlock button to remove this protection.
   Post Selected button	Click the Post Selected button to post the selected invoice(s) to the accounting software.

   • Post Accounts Payable Invoices to the Accounting Software