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Receiving Details screen

The Receiving Details screen allows the user to receive items and print the Receiving Details report.

Use the Receiving Details screen

1. Log In to the Data Center Application to display the Data Center Ribbon Menu.

2. 

   Select Receiving > Receiving from the ribbon menu to display the Receiving screen.

3. Complete one of the following procedures as appropriate to display the Receiving Details screen.

   • Receive Items with a Purchase Order:

     Click a purchase order's Details button to display the Receiving Details screen.

   • Receive Items with a Packing Slip:

     1. Select a vendor.
     2. Click the Receive By Packing Slip button to display the Receiving Details screen.

4. Complete the desired procedure(s) with onscreen features.

   Back button	Click the button to return to the Receiving screen. (Information entered on the Receiving Details screen will be retained and the Receiving screen will display the previously selected filters and options.)
   Submit button	Click the Submit button to complete the purchase order (send it to the Receiving History screen, create an invoice, and print labels).
   Print Receiving button	Click the Print Receiving button to print the purchase order's Receiving Details report. (Refer to Print a Receiving Details Report from the Receiving Details Screen for more information.)
   Scan UPC drop-down and blank field	Select an option from the drop-down, enter the appropriate identifier (UPC, etc.) in the blank field, and press the Enter key to identify a product.
   Product Search button	Click the Product Search button to select a product from the Product Search window.
   Receive All button	Click the Receive All button to automatically populate Qty Received fields with values from corresponding Qty Ordered fields. Note: A user must be granted the ReceivingReceiveAllButton permission to view/use this button. This button may not be available to receive some types of items (i.e., firearms) or in some situations.
   Receiving Details tab	The Receiving Details tab allows the user to receive items and modify associated values as needed.
   Firearms tab	The Firearms tab allows the user to receive firearms and modify associated values as needed.
   Serialized Non-Firearms tab	The Serialized Non-Firearms tab allows the user to receive serialized non-firearm items and modify associated values as needed.
   Purchase Order fields
   Note: Required fields and settings are displayed with red borders. Invoice # Enter the invoice number. Note: If an invoice number is not available, enter a placeholder number (e.g., employee initials and the received date/time) and revise it at a later date. PO Date Enter the purchase order date (mm/dd/yyyy) or Select a Date with the calendar button. Due Date Enter the date payment is due to the vendor (mm/dd/yyyy) or Select a Date with the calendar button. PO # Enter the purchase order number. Standard Terms Select the appropriate terms option from the drop-down field. Terms Enter additional or non-standard terms. Vendor Order # Enter the vendor's order number. Memo Enter notes as needed. Shipping Enter shipping charges (e.g., freight, fuel surcharge, fees, etc.) included on the invoice. Discount Enter the discount amount for the entire invoice. (Do not include discounts for individual items as these are entered in each item's Discount % or Amount cell.) Amount Due Enter the total amount due for the invoice. To calculate this amount, add the sum of all Ext. Cost fields to the amount in the Shipping field and subtract the amount in the Discount field.

   • Receive Inventory Items
   • Print a Receiving Details Report from the Receiving Details Screen

Receiving Details tab

The Receiving Details tab allows the user to receive items and modify associated values as needed.

Use the Receiving Details tab

1. Navigate to the Receiving Details screen.

   1. Log In to the Data Center Application to display the Data Center Ribbon Menu.

   2. 

      Select Receiving > Receiving from the ribbon menu to display the Receiving screen.

   3. Complete one of the following procedures as appropriate to display the Receiving Details screen.

      • Receive Items with a Purchase Order:

        Click a purchase order's Details button to display the Receiving Details screen.

      • Receive Items with a Packing Slip:

        1. Select a vendor.
        2. Click the Receive By Packing Slip button to display the Receiving Details screen.

2. Click the Receiving Details tab to display the Receiving Details tab.

3. Complete the desired procedure(s) with onscreen features.

   Delete button	Click an item's Delete button to remove it from the purchase order.
   Receive Firearm button	Click a firearm's Receive Firearm button to receive the firearm.
   Receive Serialized Non-Firearm button	Click a serialized non-firearm item's Receive Serialized Non-Firearm button to receive the item
   Edit button	Click an item's Edit button to display its Product Details window.
   Column fields
   Note: If an item is a firearm or a serialized non-firearm product, some of these fields may not be edited directly. Qty Ordered Enter the quantity of the item ordered. Qty Received Enter the quantity of the item received. Unit Cost Enter the actual unit cost for the item. Retail Price Enter the retail price for the item to automatically calculate and display the GP % value. Note: GP% = (Retail Price - Unit Cost) / Retail Price GP % Enter the gross profit percentage for the item to automatically calculate and display the Retail Price value. Note: Retail Price = Unit Cost / (1-GP%) Ext. Cost The system automatically calculates this amount by multiplying the Qty Received by the Unit Cost.

   • Receive Inventory Items

Firearms tab

The Firearms tab allows the user to receive firearms and modify associated values as needed.

Use the Firearms tab

1. Navigate to the Receiving Details screen.

   1. Log In to the Data Center Application to display the Data Center Ribbon Menu.

   2. 

      Select Receiving > Receiving from the ribbon menu to display the Receiving screen.

   3. Complete one of the following procedures as appropriate to display the Receiving Details screen.

      • Receive Items with a Purchase Order:

        Click a purchase order's Details button to display the Receiving Details screen.

      • Receive Items with a Packing Slip:

        1. Select a vendor.
        2. Click the Receive By Packing Slip button to display the Receiving Details screen.

2. Click the Firearms tab to display the Firearms tab.

3. Complete the desired procedure(s) with onscreen features.

   Acquisition Date field	If needed, edit the date in the Acquisition Date field to reflect the proper date of receiving for the Bound Book(s).
   Delete button	Click a firearm's Delete button to remove it from the purchase order.
   Edit button	Click a firearm's Edit button to display its Firearm Description window and modify its description or serial number(s).
   Customer Name field	The Customer Name field automatically assigns a received firearm to the customer with the oldest special order for the firearm. If needed, undo the assignment or select another special order customer from the drop-down.

   • Receive Inventory Items

Serialized Non-Firearms tab

The Serialized Non-Firearms tab allows the user to receive serialized non-firearm items and modify associated values as needed.

Use the Serialized Non-Firearms tab

1. Navigate to the Receiving Details screen.

   1. Log In to the Data Center Application to display the Data Center Ribbon Menu.

   2. 

      Select Receiving > Receiving from the ribbon menu to display the Receiving screen.

   3. Complete one of the following procedures as appropriate to display the Receiving Details screen.

      • Receive Items with a Purchase Order:

        Click a purchase order's Details button to display the Receiving Details screen.

      • Receive Items with a Packing Slip:

        1. Select a vendor.
        2. Click the Receive By Packing Slip button to display the Receiving Details screen.

2. Click the Serialized Non-Firearms tab to display the Serialized Non-Firearms tab.

3. Complete the desired procedure(s) with onscreen features.

   Delete button	Click a serialized nonfirearm item's Delete button to remove it from the purchase order.
   Edit button	Click a serialized nonfirearm item's Edit button to display its Serialized Non-Firearm Description window and modify its description or serial number(s).
   Customer Name field	The Customer Name field automatically assigns a received serialized nonfirearm item to the customer with the oldest special order for the item. If needed, undo the assignment or select another special order customer from the drop-down.

   • Receive Inventory Items