Security Roles

Be aware of the following guidelines when assigning security roles:

Ongoing Role Maintenance

At least one user should be assigned the DepartmentManager or StoreManager role so that person retains the ability to maintain security roles for other users.

Some roles that are required during system setup (i.e., CreditCardSetup and AcuSportOrderingSetup) are not needed for day-to-day operations and may be subsequently unassigned.

Special Password/Login Restrictions

Certain roles (i.e., AuditLogView and CreditCardSetup) impose the following restrictions on users (login IDs including administrative and superuser accounts) to whom they are assigned:

The user's password must be changed every 90 days. The password must be a minimum of 7 alphanumeric characters in length and contain at least one letter and one number. The 4 most recent passwords may not be reused.

The user will be automatically logged out if the application is idle for 15 minutes.

The user will be prevented from logging in for a period of 30 minutes after 6 consecutive failed login attempts. The system records all login attempts (on all machines) in the PCI Audit Log screen and resets the 6-attempt counter to zero with the completion of a successful login or the expiration of the time limit.

Security Role

Allows the employee to access/use the

Accounting

Accounting menu in the Data Center application

AccountingPostEntries

AP Postings button on the Accounting menu in the Data Center application

AccountingSetup

Accounting Setup button on the Accounting menu in the Data Center application

AccountingSynchronization

TBD

AcuSportOrderingSetup

AcuSport Ordering Setup button on the Setup menu in the Data Center application

AHccountingSynchronization

TBD

AuditLogView

Audit > PCI Audit Log option on the Setup menu in the Data Center application

Note: This role is subject to Special Password/Login Restrictions.

Cashier

ClassCheckin

Check In column checkboxes on the Class Details screen in the Data Center application

ClassMaintenance

Class Maintenance button on the Education menu in the Data Center application

ConsignmentPayments

Pay button on the Inbound Consignments screen in the Data Center application

ConsignmentReports

Reporting > Inbound Consignments option on the Firearms menu in the Data Center application

CreditCardSetup

CC Setup button on the Setup menu in the Data Center application

Note: This role is subject to Special Password/Login Restrictions.

CustomerAdmin

Customer Admin menu in the Data Center application

CustomerHouseAccount

House Account button on the Customer Admin menu in the Data Center application

CustomerUpdate

Add Customer Information and Customer Information and Edit buttons on the Customer Admin menu in the Data Center application

CustomerViewReports

House Account List button on the Customer Admin menu in the Data Center application

DepartmentManager

Recurring Billing Info window in front of the Cash Register screen in the Register application
Adjust Price/Quantity button on the Cash Register screen in the Register application

Education

Education menu in the Data Center application

Employee

Employee menu in the Data Center application

EmployeeSecurity

Security Information button on the Employee menu in the Data Center application

ExcelImportItem

Excel Import button on the Inventory Management menu in the Data Center application
Import button on the Vendor List screen in the Data Center application

ExcelImportPhysicalInventory

Import button on the Product Inventory Stocktaking screen in the Data Center application

ExcelLoadCustomers

Import button on the Customer List screen in the Data Center application

ExcelLoadFirearms

Upload (import) button on the Firearms Bound Book screen, Gunsmith Bound Book screen, and NFA Bound Book screen in the Data Center application

ExcelLoadGiftCard

Import button on the Gift Card List screen in the Data Center application

ExcelLoadPOCreate

Import button on the Create Purchase Orders screen in the Data Center application

ExcelLoadPOReceive

TBD

Facilities

Facilities menu in the Data Center application

FacilityMaintenance

Facilities Maintenance button on the Facilities menu in the Data Center application

Firearm3310-12

3310-12 button on the Firearms menu in the Data Center application

Firearm3310-4

3310-4 button on the Firearms menu in the Data Center application

Firearm4473

4473 options on the Firearms menu in the Data Center application

FirearmAgingReport

Inventory Aging Report button on the Firearms menu in the Data Center application

FirearmBoundBook

Bound Books options on the Firearms menu in the Data Center application

FirearmEdit

Edit entries in the Bound Books.

FirearmPhysicalInventory

Physical Firearm Inventory Count button on the Firearms menu in the Data Center application

FirearmReporting

Reporting > Sales Report option on the Firearms menu in the Data Center application

Firearms

Firearms menu in the Data Center application.

FirearmSales

TBD

FirearmSetup

Firearm Taxes button on the Firearms menu in the Data Center application
Firearms > Waiting Periods and Firearms > Firearm UPCs options on the Setup menu in the Data Center application

FirearmTransactions

Transactions options on the Firearms menu in the Data Center application

FirearmTrxConsignment

Transactions> Consignment options on the Firearms menu in the Data Center application

FirearmTrxInterstoreRcv

TBD

FirearmTrxPurchase

Transactions> Purchase option on the Firearms menu in the Data Center application

FirearmTrxReturnFromCust

TBD

FirearmTrxSale

Transactions >Sale option on theFirearms menu in the Data Center application

FirearmTrxTheftReport

TBD

FirearmTrxTrade

Transactions > Trade option on the Firearms menu in the Data Center application

FirearmTrxTransfer

Transactions > Transfer options on the Firearms menu in the Data Center application

FirearmViewCost

Firearm Inventory Report button on the Firearms menu in the Data Center application

Gunsmith

Gunsmithing menu in the Data Center application

GunsmithUpdate

New Gunsmithing Work Order and Open Work Orders buttons on the Gunsmithing menu in the Data Center application

HeadCashier

Adjust Price/Quantity button on the Cash Register screen in the Register application

IMAddAttribute

Add a new attribute or descriptor to the system when editing/bulk editing product information.

IMBulkEdit

Bulk Edit button on the Product Maintenance screen in the Data Center application

IMCost

Edit Last Cost and Average Cost values in the Product Details window in the Data Center application

IMImport

Excel Import button on the Inventory Management menu in the Data Center application

IMInvStockTaking

Inventory Stocktaking button on the Inventory Management menu in the Data Center application

IMProdMaintAdjQoH

Adjust QoH field in the Product Details window in the Data Center application
QoH column on the Receiving Details screen in the Data Center application

IMProductKit

Product Kit Maintenance button on the Inventory Management menu in the Data Center application

IMProductTaxes

Product Taxes button on the Inventory Management menu in the Data Center application

IMQuickPickSetup

Quick Pick Setup button on the Inventory Management menu in the Data Center application

IMSeasonalMinMax

Seasonal Min/Max button on the Inventory Management menu in the Data Center application

IMSerialization

Serial Report button on the Inventory Management menu in the Data Center application

IMSerializationUpdate

License Maintenance button on the Inventory Management menu in the Data Center application.

IMUpdate

Add Product, Clone Product, Alias UPCs buttons on the Product Maintenance screen in the Data Center application

InventoryManagement

Inventory Management menu in the Data Center application

MembershipDefineMembership

Define Memberships button on the Memberships menu in the Data Center application

MembershipRecurringBilling

Process Payments button on the Memberships menu the Data Center application

Memberships

Memberships menu the Data Center application.

MembershipUpdate

TBD

NoSale

No Sale button on the Cash Register screen in the Register application

PaidOut

Paid Out button on the Cash Register screen in the Register application

POSManagement

POS Management menu in the Data Center application

PriceOverride

Adjust Price/Quantity button on the Cash Register screen in the Register application

Pricing

Pricing menu in the Data Center application

PricingSales

TBD

PricingSetup

Price Types button on the Pricing menu in the Data Center application

ProductCost

View cost-associated columns on the Receiving screen and other Receiving module screens in the Data Center application

Purchasing

Purchasing menu in the Data Center application

PurchasingAddVendor

Add New Vendor button on the Purchasing menu in the Data Center application

PurchasingPurchaseOrders

Create Purchase Orders button on Purchasing menu in the Data Center application

Range

Range menu in the Data Center application

RangeRentalControl

Rental Control button on the Range menu in the Data Center application

RangeSetup

Range Setup button on the Range menu in the Data Center application

Receiving

Receiving menu in the Data Center application

ReceivingInvoicing

Invoicing button on the Receiving menu in the Data Center application

ReceivingReceiveAllButton

Receive All button on the Receiving Details screen in the Data Center application

ReceivingReceiveByPackSlip

Receive By Packing Slip button on the Receiving screen in the Data Center application

ReceivingScreenUnlocker

Unlock a locked Receiving screen in the in the Data Center application.

ReceivingVendorReturns

Vendor Returns button on the Receiving menu the Data Center application

Rentals

TBD

Reports

Reports menu in the Data Center application

ReportsDashboard

Dashboard button on the Reports menu in the Data Center application

ReturnOverride

TBD

Salesperson

TBD

Setup

Setup menu in the Data Center application

SetupSystemAuditLog

Audit >System Audit Log option on the Setup menu in the Data Center application

Shipping

TBD

StoreManager

Archived Bound Books and Enter Bound Book options on the Firearms menu in the Data Center application
Delete Disposition and Delete Record buttons on the Information for Log # (number) window in the Data Center application
Delete buttons on the Price Types screen in the Data Center application
Voided Transactions button on the Reports menu in the Data Center application
Delete button on the Define Memberships screen and in the Data Center application
Change FFL# button on the FFL Information screen in the Data Center application
Adjust Price/Quantity button on the Cash Register screen, in the Register application

WorkOrders

Work Orders menu in the Data Center application

WorkOrdersUpdate

New Work Order and Open Work Orders buttons on the Work Orders menu in the Data Center application

Security Roles

Ongoing Role Maintenance

Special Password/Login Restrictions

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